Templates / Time off requests
Free template · People
Time off request form template
Staff ask for time off with the dates and who's covering. Their manager approves or declines in one click, and there's a record of every request instead of a pile of texts.
Free during the pilot · Change any field or step
The steps
- Manager review · RequestedApprove or decline, and check coverage.
- Decided · Decided (closed)The request was approved or declined.
What your team tracks
- First day off · Date
- Last day off · Date
- Type · Choice
- Who is covering? · Long text
These stay on the ticket for your team; requesters don't see them on the form.
Time off requests
Your logo and colors go here
This one is for your team: there's no public form. Tickets are added by your staff or created on a schedule.
Who it's for
Shift-based businesses
Know who's covering before you say yes.
Small teams without HR software
A simple record of who asked for what, and the answer.
Staff without work email
Hourly staff can ask from their phone without a company account.
Tips for using it
Always ask who's covering
The template's coverage question saves the back-and-forth.
Use the board view by date
See upcoming time off at a glance in the list, sorted by first day.
Keep it to two steps
Requested and Decided is all most teams need.
Send the answer automatically
Add a step email so staff hear back the moment it's decided.
Questions
What should a time off request form include?+
The first and last day off, the type (vacation, sick, personal) and who's covering. That's it.
Can hourly staff use it without a company email?+
Yes. Share the form link; they don't need an account.
Does it track PTO balances?+
No. It records requests and decisions. Keep balances in your payroll system.
Learn more
- How-toHow to manage time off requests for a small teamCollect vacation, sick and personal day requests with the dates and coverage, approve them in one click and keep a record, without HR software.
- BlogYour retail staff don't need a work email to use your ticketing system
- BlogWhat is a ticketing system? A plain-English guide for small businesses
- BlogShared to-do list or request tracker? When your team outgrows Google Tasks
- FeatureWeb forms and QR codesA branded form for each kind of request: link it, embed it or print it as a QR code.
- FeatureYour own fields, steps and rulesStacks with the fields, steps, rules and automatic emails each kind of work needs.
- FeatureEmail to ticketEach stack gets its own address. Emails become tickets, and replies stay on the same ticket.
See how it works, step by step
- How-to guide · 15 minutesGet hourly staff on board without work emailsJoin codes, store locations and Today's Stack: bring in a front-line team that has never had a company email.
- Help articleStep emails (notifications)Email the requester, owner, watchers or a store's shared inbox when a ticket reaches a step, in your own words.
- Help articleList and board viewsSwitch between a sortable list, a Kanban board and a calendar, pick your columns, filter, and export.
More templates
Start with the time off requests template
Free while we build TicketStacker with a small group of businesses.