Templates / Vehicle maintenance
Free template · Operations
Vehicle maintenance log template
Every oil change, inspection and repair for your vans and trucks is logged with the mileage and cost, so you know what each vehicle costs to keep on the road.
Free during the pilot · Change any field or step
The steps
- Book · NeededBook a shop appointment.
- Servicing · In shopThe vehicle is being serviced.
- Back in service · Done (closed)Record the cost.
What your team tracks
- Vehicle · Short text
- Mileage · Number
- Service · Choice
- Cost · Money
These stay on the ticket for your team; requesters don't see them on the form.
Vehicle maintenance
Your logo and colors go here
This one is for your team: there's no public form. Tickets are added by your staff or created on a schedule.
Who it's for
Delivery and service businesses
Vans that need to be on the road every day.
Small fleets
A few trucks without paying for fleet software.
Anyone with a company car
Inspections and oil changes that don't get forgotten.
Tips for using it
Schedule oil changes
Create a ticket every three months, or track each vehicle as an asset.
Record mileage every time
It's how you spot a vehicle that needs service early.
Track each vehicle as an asset
Assets keep each van's repair history and total cost in one place.
Report cost by vehicle
See which vehicle is costing the most to keep running.
Questions
What should a vehicle maintenance log include?+
The vehicle, the date, the mileage, the service performed and the cost.
Can drivers report problems?+
Yes. Put a QR code in each vehicle that opens a report form.
Can it remind me of inspections?+
Yes. Scheduled tickets create inspection reminders on any schedule.
Learn more
- How-toHow to keep a vehicle maintenance log for a small fleetLog every oil change, inspection and repair for your vans and trucks with mileage and cost, and schedule routine service so nothing is missed.
- BlogKnow every freezer, fryer and van you own: equipment tracking with QR labels
- BlogReports that answer real questions, dashboards that build themselves, and a scorecard in your inbox every Monday
- BlogDoes Google have a ticketing system? What to use when requests outgrow Gmail and Sheets
- FeatureEquipment and asset trackingEvery piece of equipment with a QR label and a repair log. Scan it to report a problem.
- FeatureReports and dashboardsCharts in your brand colors, dashboards from templates, and a scorecard by email.
- FeatureWeb forms and QR codesA branded form for each kind of request: link it, embed it or print it as a QR code.
See how it works, step by step
- Help articleEquipment and assetsKeep a list of your equipment by store and type, put a QR label on each piece, and see every repair in one place.
- How-to guide · 15 minutesNever miss recurring maintenanceFilter changes, inspections, renewals: create the ticket automatically every week, month or year, and nudge people if it slips.
- Help articleScheduled ticketsCreate recurring work automatically: weekly inspections, monthly filter changes, yearly renewals. Never rely on memory again.
More templates
Start with the vehicle maintenance template
Free while we build TicketStacker with a small group of businesses.