Lightspeed purchase orders

Sales & Inventory → Purchasing → Purchase orders shows the purchase orders in Lightspeed that are still being built (not ordered yet), straight from Lightspeed. Use it to check each line before you send the order to the vendor. It needs the Retail add-on and Lightspeed connected.

Check a purchase order

Click a PO to open it. Each line shows:

• On hand: how many the PO's shop has now.
• Reorder point and Reorder level: the item's Lightspeed settings at that shop.
• Subscriptions: what subscribers will take from that shop in the next days (from Subscriptions, when ReCharge is connected).
• Suggested: when what's left after those subscriptions is at or below the reorder point, enough to get back to the reorder level after subscriptions; otherwise 0.
• Order qty, Unit cost and Line total.

Search by item, System ID or UPC to find a line.

Change it

1. Change any Order qty, or click Use suggested to fill in every suggested quantity. A quantity of 0 removes the line.
2. Change Reorder point or Reorder level if they're off. These change the item's settings at that shop in Lightspeed, so future auto-orders use them.
3. Click Save to Lightspeed, check the summary, and click Yes, save.

The changes go to Lightspeed straight away, and the page reloads the PO from Lightspeed. If Lightspeed refuses a change, the message says which one, and everything else is still saved. Once a PO has been ordered in Lightspeed it can't be changed here.

Your own details

Lightspeed keeps only its own fields on a PO. To note more, like a delivery window or who approved it, an Admin adds fields once in Settings → Custom fields → Purchase orders. They show in a More details card at the bottom of each PO. Fill them in and click Save details. These details stay in TicketStacker; they aren't sent to Lightspeed. Filled-in details also show under each PO number on the list.