Shop stock

If your shops run on Lightspeed or Shopify, Sales & Inventory → Inventory → Stock shows what's on hand in each shop and what needs ordering. (A company that also keeps a warehouse sees two tabs: Warehouse stock and Shop stock.) The numbers come from your store system each time it syncs.

Start here

The cards at the top are the usual jobs:

• Order low stock: products at or below their reorder point in at least one shop, and how many units bring them back up.
• Out of stock: products with none on hand in a shop that normally carries them.
• Set reorder points: products a shop carries that have no reorder point yet, so they'd never show as low.
• Make a purchase order opens Purchasing → Orders, and Brand audits opens the quarterly brand counts.

The dark card has the most waiting. The wrench next to Start here lets you choose and order your own cards.

Every shop side by side

With All shops picked, each product is one row with what's on hand in each shop and the total. A shop's number is shaded when that shop should order it (yellow) or is out (red). To order adds up every shop's units to order, and "low in 2" says how many shops are low.

Use the search box to find a product by name, SKU, barcode or brand (a barcode scanner types into it too). The chips narrow the list: All, Order now, Out and No reorder point, each with how many products it holds.

One shop

Pick a shop from the list to see that shop alone. Each row shows On hand, the Reorder point (order when on hand falls to this), Order up to (how many you want after the order arrives), To order and a status: Out, Order now, No reorder point or OK.

To change a product's reorder settings, type the new numbers in its row and click Save. With Lightspeed the change is saved in Lightspeed, so your purchase orders there use it too. With Shopify, which has no reorder settings of its own, they're kept in TicketStacker and used by purchase orders here. Order up to has to be at least the reorder point.

How "to order" is worked out

When on hand is at or below the reorder point, the shop should order enough to reach Order up to: order up to minus what's on hand. A product with neither number set shows No reorder point and is never counted as low.